Chaves Heating & Air Conditioning, Inc.
  • Accounting
  • Hudson, MA, USA
  • $18-22/hr DOE
  • Hourly
  • Full Time

Medical, Dental, Paid Holidays, Paid Vacation, 401K

Accountant II

Primary Job Function: Manage incoming revenue and expenses for the company. Keep client and vendor account information up to date. Generate and post invoices and payments as needed for the company.  Soft collections as necessary to collect on past due accounts. Maintain Accounts Payable and Accounts Receivable in adherence to accounting policies and other company policies and procedures. Other duties as assigned.

Pay: $18-22/hr

Work Hours: Monday Friday; 7:30am - 4:30pm. Some overtime may be required

Benefits: Medical, Dental, Paid Holidays, Paid Vacation, 401K

Required Qualifications:

  • General accounting knowledge
  • 2+ Years Accounts Payable and Accounts Receivable experience
  • 2+ Years QuickBooks experience
  • Intermediate Microsoft Office Skills
  • High school diploma or equivalent
  • Ability to multi-task
  • Advanced customer service skills
  • Fast and accurate data entry skills
  • Excellent verbal and written communication skills
  • Strong interpersonal skills
  • Professional phone etiquette
  • Strong attention to detail
  • Well organized and able to work independently
  • Advanced computer skills
  • Problem solving skills 
  • 10-key by sight
  • 55+WPM Typing Speed

Job Functions: 

  • Complete credit card transactions on web based software
  • Maintain Maintenance Agreement billing and binders
  • Monitor credit card authorization & obtain new information as needed
  • Soft collections of past due accounts
  • Create collection report, using A/R aging report & continuously update status in QuickBooks
  • Assist Office Manager & Accountant with other accounting functions as directed
  • Review and verify vendor invoices and check requests
  • Sort and match purchase orders to vendor invoices
  • Code vendor invoices to the correct GL accounts and departments and set up for payment
  • Reconcile accounts payable transactions
  • Track expenses and process expense reports
  • Prepare and process electronic transfers and payments
  • Prepare and perform check runs
  • Post transactions to journals, ledgers and other records as instructed
  • Post daily credit card & ACH transactions in accounting software
  • Review Service & Installation Invoicing for accuracy
  • Create Monthly Recurring Billing for clients
  • Attend weekly review with Office Manager of accomplished or pending accounting activities
  • Monitor Vendor accounts to ensure payments are up to date
  • Research and resolve invoice discrepancies and issues
  • Maintain vendor files
  • Correspond with vendors and customers and respond to inquiries in a timely fashion
  • Produce monthly reports as directed
  • Assist with month end closing
  • Provide supporting documentation for audits
  • Other duties as assigned


Chaves Heating & Air Conditioning, Inc.
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