Chaves Heating & Air Conditioning, Inc.
  • Accounting
  • Hudson, MA, USA
  • $23-27/hr DOE
  • Hourly
  • Full Time

Medical, Dental, Paid Holidays, Paid Vacation, 401K


Full Charge Bookkeeper


Primary Job Function: Responsible for accurate and timely financial data entry and reporting. This position will also be responsible for maintaining efficient internal controls, adherence to accounting policies and other company policies and procedures. Responsible for collections of receivables.

Pay: $23-27/hr

Work Hours: Monday Friday; 7:30am - 4:30pm. Some overtime may be required

Benefits: Medical, Dental, Paid Holidays, Paid Vacation, 401K

Required Qualifications:

  • General accounting knowledge
  • 3+ years progressively responsible bookkeeping experience
  • 3+ Years QuickBooks experience
  • Intermediate Microsoft Office Skills
  • High school diploma or equivalent
  • Ability to multi-task
  • Advanced customer service skills
  • Fast and accurate data entry skills
  • Excellent verbal and written communication skills
  • Strong interpersonal skills
  • Professional phone etiquette
  • Strong attention to detail
  • Well organized and able to work independently
  • Advanced computer skills
  • Problem solving skills 
  • 10-key by sight
  • 55+WPM Typing Speed

Job Functions: 

  • Complete credit card transactions on web based software
  • Maintain Maintenance Agreement billing and binders
  • Monitor credit card authorization & obtain new information as needed
  • Create collection report using A/R aging report, collect on outstanding balances as per policy & continuously update status in QuickBooks
  • Assist Office Manager & Accountant with other accounting functions as directed
  • Review and verify vendor invoices and check requests
  • Sort and match purchase orders to vendor invoices
  • Code vendor invoices to the correct GL accounts and departments and set up for payment
  • Reconcile Accounts Payable and Notes Payable transactions
  • Track expenses and process expense reports
  • Prepare and process electronic transfers and payments
  • Post transactions to journals, ledgers and other records as instructed
  • Provide daily and weekly reporting to Management as directed including
  • A/R Aging, A/P Aging, Daily Status Report
  • Update Job Log as accounting functions are completed
  • Process customer financing
  • Assist managers with written correspondence to vendors & customers as needed.
  • Complete required departmentalized operations reports as directed including Profit & Loss and Balance Sheet Monthly
  • Process checks for payment against Accounts Payable and Notes Payable maintaining a good credit standing.
  • Maintain all Co-op programs offered to the company.
  • Post daily credit card & ACH transactions in accounting software
  • Review Service & Installation Invoicing for accuracy
  • Create Monthly Recurring Billing for Maintenance Agreement clients
  • Research and resolve invoice discrepancies and issues
  • Correspond with vendors and customers and respond to inquiries in a timely fashion
  • Prepare daily deposits.
  • Complete reconciliation of all bank and credit card accounts monthly.
  • Prepare and send customer statements monthly
  • Code Installation and Warehouse time cards, review Service time card coding, calculate, maintain and process employee bonuses & spiffs, process payroll and maintain payroll records.
  • Submit Monthly & Quarterly Payroll Tax Deposits and reports as necessary.
  • Pay sales commissions and spiffs as directed.
  • Purge old files periodically to archive.
  • Maintain all insurance data, including policies, certificates of insurance, vehicle insurance, etc.
  • Set-up and Maintain Employee Files
  • Set-up and maintain Vendor Files
  • Set-up and maintain Fixed Asset files
  • Act as the administrator for all workers compensation claims and other benefits
  • Reconcile all Balance Sheet accounts at month end and update General Ledger with Accountant's adjustments.
  • Attend weekly review with Office Manager of accomplished or pending accounting activities
Chaves Heating & Air Conditioning, Inc.
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